Rajasthan Occupational Safety, Health and Working Conditions Rules, 2026 notified; prescribes welfare standards for employees

The Labour and Factories & Boilers Department, Rajasthan (“Department”) has notified the Rajasthan Occupational Safety, Health and Working Conditions Rules, 2026 (“Rules”). The Rules prescribe the framework for Licensing of establishment or factory, annual health examination of employees, letter of appointment etc in Rajasthan. This is effective immediately.

Key highlights under the Rules:

1. Employer or occupier seeking registration for an establishment or factory not already registered to apply electronically in Form-1 on the Official Portal by giving details about the establishment and uploading documents related to registration of the establishment along with the prescribed fees.

2.  The occupier of every factory coming within the scope of the Occupational Safety, Health and Working Conditions Code, 2020 (“OSH Code”) to apply electronically to the Registering Officer or Authority, as the case may be, by giving details about the factory and uploading documents related to Registration of the factory and application in Form-1 and related to license of factory in Form-5  along with prescribed fees.

3. Every employer of factory or beedi and cigar works or building & other construction work must arrange to conduct, free of cost, medical examination for every employee annually i.e. within 120 days from the commencement of the calendar year who has completed 40 years of age.

4. Employer to issue letter of appointment to the employee employed in any establishment or factory. Further, any employee who has not issued an appointment letter containing the required particulars as given below, must be issued an appointment letter within 3 months:

1. Name of employee:
2. Date of birth:
3. Father’s/Mother’s name:
4. Aadhar number:
5. Labour Identification Number (LIN) of the establishment:
6. Universal Account Number (UAN) or Insurance Number (ESIC) (if available):
7. Designation:
8. Category of skill:
9. Date of joining:
10. Wages/Basic/Pay and Dearness Allowance:
11. Other allowance including accommodation whichever is/are applicable:
12. Avenue for achieving higher wages or higher position:
13. Applicability of social security Employees’ Provident Fund Organisation (EPFO) and Employees’ State Insurance Corporation (ESIC) benefits:
14. Broad Nature of duties to be performed:
15. Any other information.

5. The employer or occupier or manager at any place in an establishment which is factory, beedi and cigar works, building or other construction work must send a notice in Form-13 electronically or by speed post or registered post or by hand and also inform by telephone to the Inspector-cum-Facilitator, Chief Inspector-cum-Facilitator concerned, District Magistrate or Sub-Divisional Officer and the officer-in-charge of the nearest police station and the family members or kin of the deceased person for any accident occurs which results in the death of any person.

6. The employer or occupier or manager of any establishment must give a notice of disease to the Inspector-cum-Facilitator or Chief Inspector-cum-Facilitator.

7. Every establishment or factory employing 500 or more workers must constitute a safety committee consisting of members as specified.

8. The employer or occupier of establishment or factory must appoint such numbers of safety officers according to the number of the employees employed for different activities.

9. No worker must be allowed to work in an establishment for more than 48 hours in any week.

10. The employer or occupier or manager of the establishment or factory shall display, on or before the end of the month in which holidays are lost, a notice in respect of workers allowed compensatory holidays during the following month etc. in Form- 14.

11. In case a worker works for more than 8 hours in any day as daily wager, or for more than 48 hours in any week, as the case may be, he is entitled to wages at the rate of twice his rate of wages and must be paid at the end of each wage period.

12. Every occupier or employer of establishment must maintain:

1. Register of workers and employees in Form-16;
2. Register of attendance cum-muster roll in Form-17;
3. Register of wages, overtime and deductions in Form-18;
4. Register of leave with wages in Form-19;
5. Registers under this chapter shall be maintained electronically or otherwise;
6. Entries in the registers shall be made in English and Hindi or the language understood by a majority of persons employed;

7. The occupier or every employer shall produce records and registers, on demand before the Inspector-cum-Facilitator or any person authorized in that behalf of the State Government; and
8. All the registers and other records shall be preserved in original for a period of five calendar years from the date of last entry made therein.

13. The occupier or employer must upload a unified annual return in Form-22 on or before 1^st day of February in each year.

14. The following conditions must be met for employment of women during night or before 6.00 a.m. and beyond 7.00 p.m. in any day, namely:

1. the consent of woman employee shall be taken in writing;
2. no woman shall be employed against the maternity benefit provisions laid down under the Social Security Code, 2020 (Central Act No. 36 of 2020);
3. adequate transportation facilities shall be provided to women employee to pick-up and drop such employee at her residence;
4. the workplace including passage towards conveniences or facilities concerning toilet, washrooms, drinking water, entry and exit of women employee should be well-lit;
5. the toilet, washroom and drinking facilities should be near the workplace where such women employee are employed and suitable provisions of Closed-circuit television (CCTV) Surveillance on the way to these facilities shall be provided;
6. provide safe, secure and healthy working condition is provided so that no woman employee is disadvantaged in connection with her employment;
7. dedicated telephone numbers of the establishment shall be displayed at conspicuous places both at the establishment as well as inside the vehicles, so that any women employee can utilize them, in case of any exigency or emergency;
8. the provisions of the Sexual Harassment of Women at workplace (Prevention, Prohibition and Redressal) Act, 2013 (Central Act No. 14 of 2013), as applicable to the establishments, shall be complied with.

15. The Rules provides provision for welfare measures for Contract labour, Inter-State Migrant Worker, Audio-Visual Worker, Beedi and Cigar Workers, Factories.

Source: Factories & Boilers Department, Rajasthan