Directorate General of Foreign Trade (DGFT) has issued a Trade Notice 39/2015-20 dated 12th December, 2018 to clarify the documents required for making online application of Importer Exporter Code (IEC).
Key points of the Trade Notice are:
- IEC shall be issued in the name of the firm. So application has to be made in the name of a firm. The firm may be a proprietorship/ partnership/ LLP firm/ HUF firm / an individual or a company (that includes Government Undertaking/ Public or Private Limited company/ Section 25 company/One Director Company/ Registered Society/ Trust).
- The documents in support of the address of the firm are required. If the document in support of the address of the firm having firm’s name (for example X) is available, the same needs to be uploaded. In case the document in support of the address of the firm is in the name of some other firm (for example Y), an NOC from Y in favour of X is also required in addition to document in support of address in the name of Y. Both the documents will establish the address in favour of the firm (X).
- Either of the following documents shall be acceptable as proof of address (the document should be in the name of the firm)-
- Aadhaar Card (in case of proprietorship) or
- Voters ID (in case of proprietorship) or
- Passport (in case of proprietorship) or
- Electricity/ Telephone (Landline or Mobile) Bill or
- GST Registration Certificate or
- Bank Certificate as in ANF 2(A) (I) (copy annexed in the attached trade notice) or
- Sale/ lease/ rent deed (relevant pages indicating the seller, buyer and address details).
- The proprietorship company can submit address proof in favour of individual (proprietor) and it need not necessarily be in the name of the firm.
- Either a pre-printed cheque or a bank certificate needs to be uploaded. Pre-printed cheque should have the name of the account holder pre-printed by the bank. A cheque without pre-printed name of the account holder shall not be acceptable.
- Pre-printed cheque should be in the name of the firm. However, in case of proprietorship firms, pre-printed cheque may be in the name of the individual (proprietor). Pre-printed cheque can be of a savings account or a current account.
For further details please refer the attached documents.
Source: Directorate General of Foreign Trade
